The Essential Corporate Travel Tools Every Business Needs

Mar 19, 2024

Last Updated on: Nov 13, 2025

Travel Guides

The current globalized business landscape is different from the previous one. Corporate travel is prioritized in organizations more than anything else. Whether it is for meetings, conferences, or business development opportunities, companies are constantly sending their employees across the world to build connections and expand their businesses.

However, managing corporate travel can be a challenging and complex task. Thankfully, there are several tools available that can streamline the process and make business travel more efficient and hassle-free.In addition to streamlining the corporate travel process, these tools also play a crucial role in cost management and policy compliance.

By providing real-time data and analytics, businesses can track their travel expenses, identify cost-saving opportunities, and ensure compliance with travel policies. These tools allow companies to set budgets, monitor spending, and enforce travel policy guidelines, ultimately resulting in better control over travel expenditures.

In this blog, you will explore the essential corporate travel tool that every business needs.

1. Travel Management Platforms

Travel Management Platforms

A travel management platform is an all-in-one corporate travel tool that allows businesses to manage their corporate travel program. Such a corporate travel agency provides a centralized platform to book flights, hotels, ground transportation, and other travel-related services.

With real-time travel data and analytics, businesses can make informed decisions and optimize travel costs. Further, they can also ensure the safety and well-being of their employees on the road.

2. Booking Platforms

Booking platforms are an essential corporate travel tool for securing flights, hotels, and other travel arrangements. Such a corporate travel agency allows businesses to compare prices, book tickets, and manage itineraries all in one place.

They often offer exclusive rates and discounts for corporate travelers, saving companies both time and money. A corporate booking platform offers a wide array of travel booking options along with collaborative spaces and top-rated housing.

3. Mobile Apps

Mobile apps are a game-changing corporate travel tool. With the rise of smartphones, it has become increasingly important to have access to travel information on the go. Mobile apps allow travelers to check flight status, manage bookings, receive real-time notifications, and access important travel documents easily.

They provide a seamless travel experience and help employees stay connected and productive while on the road. User-friendly mobile apps make it easier for people coming from all walks of life to travel a seamless journey.

4. Travel Risk Management Tools

Travel Risk Management Tools

Ensuring the safety and well-being of employees is a top priority for any business during corporate travel. Travel risk management tools provide crucial information and assistance in case of emergencies or unforeseen events. These tools help businesses track the location of their employees, provide real-time travel advisories, and offer assistance for medical emergencies or security threats.

5. Expense Management Tools

Expense management is a crucial aspect of corporate travel, and managing receipts and expense reports can be a tedious task. Corporate travel tools simplify this process by allowing employees to capture and submit expenses easily and automate the reimbursement process.

These tools ensure compliance with travel policies and allow for better control over travel expenses. Other popular features included in expense management tools are invoice scanning, accounting software integration, and automated expense reports.

6. Collaboration And Communication Tools

Effective communication and collaboration are essential for successful corporate travel. Collaboration tools help teams stay connected, share files, and collaborate on projects even when they are on the road.

Communication tools enable employees to stay connected with their teams and keep in touch with clients and partners, irrespective of location or time zone. Corporate communication tools offer industries a comprehensive platform that helps in planning travel efficiently.

7. Travel Insurance

Travel insurance is often an overlooked aspect of corporate travel, but it is crucial for providing financial protection and peace of mind. Travel insurance policies cover medical emergencies, trip cancellations, flight delays, lost baggage, and other unforeseen events. Having comprehensive travel insurance ensures that employees are well taken care of in case of any unexpected incidents during their travels.

8. Travel Itinerary Management Tools

Travel Itinerary Management Tools

Managing travel itineraries can be challenging, especially when employees have multiple trips and complex schedules. Travel itinerary management tools help businesses organize and manage travel itineraries for their employees.

These tools allow companies to create, share, and update itineraries, including flights, hotels, meetings, and other activities, in one centralized platform. This ensures that employees have all the necessary information at their fingertips, making their travel experience smoother and more organized.

9. Travel Expense Tracking Tools

Tracking and managing travel expenses is a crucial corporate travel tool for businesses to control costs and ensure compliance with travel policies. Travel expense tracking tools help companies monitor and analyze travel expenses in real-time.

These tools automate the expense tracking process, enabling employees to capture expenses on the go and categorize them according to travel policies. This not only saves time but also helps businesses identify cost-saving opportunities and improve expense control.

10. Travel Loyalty Programs

Travel Loyalty Programs

Travel loyalty programs can benefit both businesses and employees. By enrolling in airline and hotel loyalty programs, businesses can earn points, receive exclusive discounts, and access premium services. Employees can also enjoy personal benefits like room upgrades and priority boarding. Travel loyalty programs help businesses save money on travel expenses and enhance employee satisfaction.

Popular travel loyalty programs include airline programs like United MileagePlus and hotel programs like Marriott Bonvoy. Businesses need to encourage employees to enroll in these programs and utilize the benefits offered.

Final Thoughts

Corporate travel can be made more efficient and organized with the help of these essential travel tools and services. From travel management platforms to collaboration tools, expense management solutions, and travel insurance, these tools cater to various aspects of corporate travel.

By leveraging such a corporate travel agency, businesses can optimize their corporate travel program, provide a seamless travel experience to employees, and ensure the success of their business ventures around the world. So, that’s all about it! Keep following us for more such content and do share your comments below.

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Ankita Tripathy loves to write about food and the Hallyu Wave in particular. During her free time, she enjoys looking at the sky or reading books while sipping a cup of hot coffee. Her favourite niches are food, music, lifestyle, travel, and Korean Pop music and drama.

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A Step-by-Step Guide to Find the Best Places to Live in Utah for Every Lifestyle

BY  Abdul Aziz Feb 22, 2024

Utah abounds in natural wonders that will astound even the most seasoned traveler. Encompassing millions of acres of breathtaking views with sandstone arches, towering buttes, expansive canyons and valleys, surreal salt flats, and lush mountains, the state is home to five national parks: Bryce National Park, Arches National Park, Capitol Reef National Park, Canyonlands National Park, as well as Zion National Park. It might seem that Alaska should be your first choice when looking for a place to live if you enjoy being outside. If you are not fond of colder climates, Utah's adventurous offerings might be more to your liking. Let's just say that Utah has it all, with parks like Bryce Canyon, Arches National Park, and Zion National Park. Salt Lake City, one of the state's great natural wonders, even inspired the name of the state capital.  Furthermore, even though Utah recorded over 15 million visitors in 2022, the Beehive State is even more well-liked among recent arrivals. 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Wrapping Up Utah provides a wide range of outdoor recreation opportunities throughout the year, with five national parks serving as highlights. Utah, which the U.S. Census Bureau listed as one of the states with the fastest growth, is a significant hub for government services, mining, information technology, and cattle ranching. Provo, West Jordan, Ogden, and Salt Lake City are among the best places to live in Utah. Utah's top universities include Utah State, Weber State, Utah and Brigham Young. If you have thoughts to share or questions to ask about the best places to live in Utah, please leave a comment below. We would love to hear from you! Read Also: A Guide To Adventure And Nature: The Best Things To Do In Moab Utah For Outdoor Enthusiasts Washington State Bucket List: 6 Amazing Attractions You Can’t Miss From Museums To Parks: The Top Attractions In St George Utah

READ MORE best time to visit Mussoorie

Which Is The Best Time To Visit Mussoorie?

BY  Shahnawaz Sep 23, 2022

Tourism in Uttarakhand is booming, with a focus on eco-tourism, adventure, and pilgrimage. In 2024, the state had around 6 crore visitors.  Mussoorie, one of India's most popular hill stations, is a melting pot for all these tourism activities.  Further, tourism in Mussoorie is expected to soar higher with the construction of the Dehardun to Mussoorie Ropeway. 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The summer season, spanning between April and July, is the best time to visit Mussoorie.  If you cannot make it to Mussoorie during these months, you can also plan a trip between September and mid-November.  These months offer clear weather conditions. So, you enjoy better visibility of the Himalayan ranges and the valleys.  However, if you want to see snowfall in Manali, late December to February is ideal for your Mussoorie visit. So, Mussoorie is beautiful throughout the year, and the best time to visit will depend on your desired experience.  Here, I have given a brief overview of Mussoorie in all seasons. Summer (April to July) The most pleasing and the best time to visit Mussoorie is summer. Weather The temperature here remains around 11°C to 36°C. The day mostly remains cool and pleasing. But at night, Mussoorie gets colder during these months. If you want to take a long trek or climb the rock, then this is the best weather. It is perfect weather when the cool of the hill fights with the heat of the summer, creating pleasing weather to keep you at ease. Things To Do In Mussoorie In Summer Having a majestic view of the Kempty falls from the Gun Hills is the best thing you can do once in Mussoorie. You can also drive to the highest point of Mussoorie, La Tibba. Also, in the summer, Mussorries dresses itself up with its richest summer festival. Their folk dances and other cultural programs are great to take view of. Monsoon (July To September) No, this is not the best time to visit Mussoorie if you are looking for fun, hiking, and trekking. But, if you want to see Mussoorie shrouded in mist, then the monsoon is the best time for that. Weather The monsoon is cold and covers Mussoorie with a shroud of mist. You can see a foggy envelope covering the towns during the morning and the evening. The tourists are lesser in number, and calm and peace remain constant during this time. The temperature remains at 20°C and it can go up to 32 °C. Some roads remain closed, and all the greens remain washed and fresh during this time of the year. You can expect heavy rainfall almost every day. The color of the mountains will cleanse your soul. Things To Do In Mussoorie In Monsoon If you are visiting Mussoorie during the monsoon, then you must know that all the tourist spots are closed during this time. But, you can take part in local festivals like Olga and Hariayala. Winter (October to February) What is the best time to visit Mussoorie for snowfall? It is winter, without a doubt. You cannot expect it to snow in the summer. Also, if you want to see snowfall in Mussoorie, then you need to pack your bag from October to February. Weather The temperature goes down by 4°C. It can get really chilly. But you can also expect as high as 30°C during this time. The nights mostly get excessively cold – going down to sub-zero temperatures. The days during the winter are the best time to move around. But, as the evening approaches, it becomes colder. The nights are chilly. But, as the morning lightens up the mountain, it makes up for the perfect time to take a brisk walk around. Things To Do In Mussoorie In Winter Winter is the best time to visit Mussoorie if you want to see snowfall. The outworld appearance that Mussoorie takes during the winter is worth spending your money and time on. Everything is covered in snow and there are lots of winter activities you can do. The trekking trails remain open during this time. You Can also experience skiing in Mussoorie. You will see many tourists, but this time is crowded in Mussoorie. The most exciting part of staying in Mussoorie during the winter is Christmas. The celebrations here are wonderful and full of fun and happiness. Frequently Asked Questions (FAQs): I think you have found your answer about when to visit Mussoorie. However, here are some additional questions that I have answered. You can check them out if you are planning to visit Mussoorie. 1. How Many Days Is Enough For Mussoorie? Ans: You need to stay at least 2 to 3 days in Mussoorie if you are planning a trip. There are many great places to see. For instance, Lal Tibba, Kempty Falls, Company Garden, and Clouds End. You will need minimum of 2 days to visit all these places. 2. In Which Month Is There Snow In Mussoorie? Ans: You can expect snow in Mussoorie if you are visiting there from December to February. The weather remains snowy during this time of the year. 3. How Far Is Rishikesh From Mussoorie? Ans: You can go to Rishikesh from Mussoorie within a few hours of the journey. Rishikesh is only 74 km away from Mussoorie. Final words Anytime can be the best time to visit Mussoorie. But you must be aware of what you are expecting to see upon a visit there. The Queen of Hill Stations always welcomes you with her open arms. 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BY  Sibashree Jul 29, 2025

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The luxury tourism market in France, expected to reach $53.63 billion by 2030, features the luxury châteaux of Provence and its vast vineyards.  Furthermore, in Provence, the châteaus hotels and high-end accommodations such as luxury villas Provence Le Collectionist offer an immersive experience to the high-net-worth travelers. They offer you a slice of history, a cultural experience, and a chance to encounter nature.  These accommodations offer personalized services, wellness, relaxation, and a fine dining experience.  Moreover, these accommodations will play a crucial role in helping the tourism and hospitality industry achieve a sustainable future by adopting eco-friendly practices, such as the use of green energy and technology.  What more do these premium accommodations, such as luxury villas Provence Le Collectionist, offer? Let’s decode in this Tour and Travel Blog.  Why Are The Best Luxury Villas Provence Le Collectionist Unique? 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A Mas In Provence Is The Ultimate Magic The luxury villas in Provence have beautiful rose gardens, lush greenery, and the pristine appeal of nature around us.  Also, the luxury Le Collectionist villas in Provence have pools. Enjoy your drink and the delicacies prepared by the best chefs using local ingredients to immerse yourself in the magic of slow travel.  In fact, Max Aniort, the CEO and one of the founder members of Le Collectionist, once mentioned in a Forbes interview, “...touring open markets in Provence with a Michelin-starred chef and stealing his best Provencal recipes” is one of the best experiences Le Collectionist villas can offer.  Now, Aniort has also been a lifelong traveler. So, he knows how to do it in real style.  3. The Luxury Villas In Provence Offer A Tailor-Made Experience You can explore Aix-en-Provence as a local by choosing the luxury Le Collectionist villas as accommodations. 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You will love a convivial lunch under the shade of the trees here and stargazing once the Sun is down.  Key Amenities  Barbecue Petanque Villa Mahëva Tariff for 7 Nights: $11,635 Area: 330 sqm Bedrooms and Bathrooms: 5 Bedrooms and Bathrooms Suitable for: 10 Guests Check-In: 5 PM  Check-Out: 10 AM Close to the center of L’Isle-sur-la-Sorgue, Villa Mahëva is one of the best luxury villas in Provence for friends.  With a beautiful lawn and pergola, it is the ideal villa to relax and rejuvenate away from the hustle and bustle.  Key Features Sauna Fitness Room Heated Swimming Pool Petanque Barbecue 4. In The Heart Of The Alpilles Here are our top picks for the luxury villas Provence Le Collectionist in the Alpilles.  Mas Lou Tariff for 7 Nights: $20,975 Area: 600 sqm Bedrooms and Bathrooms: 9 Bedrooms and 6 Bathrooms Suitable for: 22 Guests Check-In: 5 PM  Check-Out: 10 AM Mas Lou in Saint-Remy-de-Provence is the best place for the ultimate Southern French experience. Start your day with the brightest Sunlight and watch the Sun setting from the terrace with its colors reflecting in the pool.  Key Amenities Petanque Proximity to Golf Course Fireplace Football Field Jacuzzi Outdoor Swimming Pool Villa Allure Tariff for 7 Nights: $29,975 Area: 520 sqm Bedrooms and Bathrooms: 5 Bedrooms and Bathrooms Suitable for: 10 Guests Check-In: 5 PM  Check-Out: 10 AM Surrounded by matchless natural beauty, Villa Allure offers the perfect fusion of Provincial charm and proximity to the town centre.  Furthermore, the French Garden and terrace here are the perfect spots for enjoying leisure with your family.  Key Amenities Movie Room Fireplace Swimming Pool Golf Course Fitness Room How To Reach The Best Luxury Villas Provence Le Collectionist? View this post on Instagram A post shared by Le Collectionist (@lecollectionist) You can reach Provence or the Le Collectionist luxury villas here by train, flight, or car.  1. How To Reach Provence By Train? You can board the TGV train from Paris, Nantes, Lyon, and other major cities in France. You can even take the train from Amsterdam to London.  The train will drop you at Avignon, or you can get off at Aix-en-Provence.  2. How To Reach Provence By Plane? You can fly to the Marseille airport or Avignon-Caumont airport to reach Provence.  3. How To Reach Provence By Car? You can avail yourself of the luxury concierge services of Le Collectionist and rent a car to reach Provence and the holiday villas in the Alpilles or the Luberon.  What Is The Best Time To Plan A Stay At The Luxury Villas Provence Le Collectionist? June, July, and August, or the summer months, are the best time to plan a stay in the luxury villas Provence Le Collectionist.  Why? Because it is the season of lavender flowers and the Avignon Festival. Furthermore, the warm weather and the bright Sun make Provence ideal for outdoor activities in summer.  However, if you love slow tourism and are a connoisseur of Bon La Vie, April to May and September to October will be the best months to plan a stay at Le Collectionist villas.  Due to fewer crowds, these months offer you the chance to explore the beautiful villages nearby and gorge on the best cuisines.  How Do I Book A Luxury Villa In Provence With Le Collectionist?  You can easily book a luxury villa in Provence with Le Collectionist by calling +33173030202. Call this number between 1:00 PM and 10:00 PM according to the local standard time.  Also, you can book a villa from the official website of Le Collectionist.  1. Select the location as Provence, and then you will get multiple options so that you can choose a villa based on the experience you want.  2. Further, choose a location and a villa, check the tariff and other details mentioned on the right side of the page.  3. Then, click on the “Make a Request” tab. A box will pop up, where you will have to fill in your name, email ID, and phone number. Now, you will have to agree to the terms and conditions and submit the form so that an advisor can contact you.  4. However, if you select the “Reserve” button, you will proceed to the next level. At this stage, the tariff and the advance amount to be paid are confirmed.  5. Now, you will have to log in using your email ID, where Le Collectionist will send a verification code. Enter that code to proceed to advance payment using your card.  Can I Book A Villa Near Famous Provence villages? Choose A Location That Adds To Your Southern France Holiday  The best Le collectionist villas in Provence are spread across magical locations such as the Alpilles, the Luberon, Saint-Rémy-de-Provence, Maussane-les-Alpilles, Gordes, and Eygalieres.  So, yes, you can book a villa near famous Provence villages.  Let’s briefly know these locations to reserve your dream luxury Le Collectionist villa in Provence. 1. The Luberon The Luberon looks pretty with its vast lavender and poppy fields. However, today, the Luberon is more celebrated for its culinary richness.  You will love La Melonnette or the combination of melon and chocolate ganache, Gibassier or the crumbly cake, and local lamb dishes here.  2. Saint-Rémy-de-Provence Saint-Rémy-de-Provence is the ultimate destination in Provence for the curious and artistic minds.  Did you know that Saint-Rémy-de-Provence was the birthplace of Nostradamus? Also, Van Gogh spent a year at the Saint-Paul asylum here from May 1889 to May 1990. During his stay here, he produced around 150 works, including his most celebrated creation, “The Starry Night.” Also, Glanum, just outside Saint-Rémy-de-Provence, is an ancient Roman city with ruins. The preserved monuments, or Les Antiques, include the triumphal arch, which is one of the oldest in France.  3. Maussane-les-Alpilles View this post on Instagram A post shared by byvince - Vincent Pluta (@byvince) The Fountain of the Four Seasons, ancient Roman roads, and the Sainte-Croix church are telltale signs of the rich heritage of Maussane-les-Alpilles.  Located at the southern foothills of the Alpilles mountain, Maussane-les-Alpilles is also blessed with abundant natural beauty.  Moreover, it is one of the leading olive oil-producing regions in Southern France.  4. Gordes Les Plus Beaux Villages de France has recognized Gordes as “one of the most beautiful villages in France.” Additionally, it holds the honor of the Croix de Guerre, having demonstrated French resistance during World War II.  The historical landmarks in this village are the Chateau de Gordes and the Abbey of Sénanque.  5. Eygalieres Home to the Saint-Sixte Chapel, Eygalieres is a quintessential French village with natural beauty in abundance.  Also, you will love the stone houses and quaint alleys here.  What’s more? Explore the Friday market to collect local crafts and specialties as souvenirs. Are The Luxury Villas Provence Le Collectionist Worth It? What Is Everyone Saying? View this post on Instagram A post shared by Le Collectionist (@lecollectionist) Le Collectionist received “The Conde Nast Traveller 2024 Readers' Choice Awards” in 2024. It secured the fourth position with a score of 95.41%.  However, along with the endless awards and laurels, the guest reviews about Le Collectionist luxury villas have always been satisfactory and delightful.  Here are a few of them.  Jonathan Mathew P. writes in June 2025, “Whether the pictures will match the home is always a concern when travelling. However, with Bastide M the pictures accurately depict the home and matched our expectations. We were very happy with the experience and would rent the property again.” In 2023, Matthew B. wrote, “Bastide M was the perfect home for our family and our vacation! Spectacular views, modern and well-finished, a variety of spaces for different needs...the home was exceptional in every way. We plan to return to Bastide M yearly, if not more frequently.” Moreover, based on the 398 reviews shared on Trustpilot, Le Collectionist has a 4.5 rating out of 5. Why Choose Le Collectionist Luxury Villas Over Other Luxury Villas?  CV Villas in Provence is a luxury holiday accommodation provider. However, despite operating in the same industry niche, it has a different focus.  To explain further, Le Collectionist positions itself as a luxury brand and it curates iconic global properties. It also has historic homes. Furthermore, it has a strong focus on personalized services.  In addition, Le Collectionist wants to cover global destinations.  CV Villas, on the other hand, is a UK-based company with more focus on offering family-friendly and pet-friendly villas. It has prominent presence in zones such as Europe, the Caribbean and Morocco.  Here is a more detailed comparison of CV Villas and Le Collectionist lury villas.  Comparing FactorsLe CollectionistCV VillasCompany History• Founded in 2013• The focus in on finding the “Most beautiful homes in the world.” • Founded in 1972.• It is the first specialist villa company in the UK. Property Portfolio• Around 3000 villas, apartments and villas worldwide• Curated properties, including only the ones that meet their standards• Around 800 pet-friendly and family-friendly villas• Luxury ABOVE Collectionist for high net-worth travelersDestinations• Le Collectionist has a global presence with a strong focus on Europe, • CV Villas are primarily present in Europe, the Caribbean, and Morocco. Key Features• Creates luxury experiences• Concierge services• Focus on customization• Concierge services• Wider price points  If you are looking for a villa service with a long history and a wider range of price points, CV Villas will be the more ideal choice for you. Furthermore, CV Villas are more suitable for family-friendly and pet-friendly travel experiences.  On the other hand, Le Collectionist is more luxurious and it primarily works on creating luxury experiences. Also, the properties curated are one-of-a-kind.  Luxury Villas Provence Le Collectionist: Frequently Asked Questions (FAQs) Here are the frequently asked questions and answers about luxury villas Provence Le Collectionist. 1. What Amenities Can I Expect In A Le Collectionist Villa?  You can expect amenities such as private pools, air conditioning, a spa, beautiful gardens, fitness rooms, fireplaces, petanque, grill, and more at Le Collectionist luxury villas.  2. Are Le Collectionist Villas Suitable For Romantic Getaways? Yes, Le Collectionist villas are suitable for romantic getaways as they offer the perfect fusion of privacy and high-end amenities. Further, they offer tailored concierge services based on the specific interests of couples.  3. Are The Villas Family-Friendly Or Suitable For Groups? Yes, many Le Collectionist luxury villas are child-friendly and suitable for families and large groups. Some even organize specialized activities or tours for children. In addition, the large villas have safe swimming pools, gardens, and private dining spaces for families and large groups. You can especially choose family villas in Aix-en-Provence, such as Mas des Glycines, Bastide M, and Bastide Syrah.  4. Do I Need To Pay A Security Deposit? Yes, you will have to pay a security deposit for your stay at Le Collectionist. The amount will be mentioned in your rental contract. However, you will get a complete refund of the amount if no damage is caused during your stay.  5. Can I Check In Early Or Check Out Late? Based on the availability of the property and the approval of the owner, there are provisions for early check-ins and late check-outs. However, the standard check-in and check-out timings at Le Collectionist villas are 5 PM and 10 AM. So, you will have to inform the property owner well in advance of your early check-in and late check-out plans. 6. What Are The Cancellation Terms For Booking Le Collectionist Luxury Villas? If your booking is confirmed and you cancel it at least 60 days before your visit, you will get a 50% refund of the entire rental amount. After that, Le Collectionist will charge 100% of the rental amount. However, if you are booking the villas online, you will get a complete refund of the online pre-booking amount until the reservation is confirmed.  Read Also: The Best Luxury Villas Greece Le Collectionist: Why Are They Unique? Luxury Villas Italy Le Collectionist: How Is It Reimagining Tourism In Italy? Why Are They The Best? 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