The Essential Corporate Travel Tools Every Business Needs

Mar 19, 2024

Last Updated on: Nov 13, 2025

Travel Guides

The current globalized business landscape is different from the previous one. Corporate travel is prioritized in organizations more than anything else. Whether it is for meetings, conferences, or business development opportunities, companies are constantly sending their employees across the world to build connections and expand their businesses.

However, managing corporate travel can be a challenging and complex task. Thankfully, there are several tools available that can streamline the process and make business travel more efficient and hassle-free.In addition to streamlining the corporate travel process, these tools also play a crucial role in cost management and policy compliance.

By providing real-time data and analytics, businesses can track their travel expenses, identify cost-saving opportunities, and ensure compliance with travel policies. These tools allow companies to set budgets, monitor spending, and enforce travel policy guidelines, ultimately resulting in better control over travel expenditures.

In this blog, you will explore the essential corporate travel tool that every business needs.

1. Travel Management Platforms

Travel Management Platforms

A travel management platform is an all-in-one corporate travel tool that allows businesses to manage their corporate travel program. Such a corporate travel agency provides a centralized platform to book flights, hotels, ground transportation, and other travel-related services.

With real-time travel data and analytics, businesses can make informed decisions and optimize travel costs. Further, they can also ensure the safety and well-being of their employees on the road.

2. Booking Platforms

Booking platforms are an essential corporate travel tool for securing flights, hotels, and other travel arrangements. Such a corporate travel agency allows businesses to compare prices, book tickets, and manage itineraries all in one place.

They often offer exclusive rates and discounts for corporate travelers, saving companies both time and money. A corporate booking platform offers a wide array of travel booking options along with collaborative spaces and top-rated housing.

3. Mobile Apps

Mobile apps are a game-changing corporate travel tool. With the rise of smartphones, it has become increasingly important to have access to travel information on the go. Mobile apps allow travelers to check flight status, manage bookings, receive real-time notifications, and access important travel documents easily.

They provide a seamless travel experience and help employees stay connected and productive while on the road. User-friendly mobile apps make it easier for people coming from all walks of life to travel a seamless journey.

4. Travel Risk Management Tools

Travel Risk Management Tools

Ensuring the safety and well-being of employees is a top priority for any business during corporate travel. Travel risk management tools provide crucial information and assistance in case of emergencies or unforeseen events. These tools help businesses track the location of their employees, provide real-time travel advisories, and offer assistance for medical emergencies or security threats.

5. Expense Management Tools

Expense management is a crucial aspect of corporate travel, and managing receipts and expense reports can be a tedious task. Corporate travel tools simplify this process by allowing employees to capture and submit expenses easily and automate the reimbursement process.

These tools ensure compliance with travel policies and allow for better control over travel expenses. Other popular features included in expense management tools are invoice scanning, accounting software integration, and automated expense reports.

6. Collaboration And Communication Tools

Effective communication and collaboration are essential for successful corporate travel. Collaboration tools help teams stay connected, share files, and collaborate on projects even when they are on the road.

Communication tools enable employees to stay connected with their teams and keep in touch with clients and partners, irrespective of location or time zone. Corporate communication tools offer industries a comprehensive platform that helps in planning travel efficiently.

7. Travel Insurance

Travel insurance is often an overlooked aspect of corporate travel, but it is crucial for providing financial protection and peace of mind. Travel insurance policies cover medical emergencies, trip cancellations, flight delays, lost baggage, and other unforeseen events. Having comprehensive travel insurance ensures that employees are well taken care of in case of any unexpected incidents during their travels.

8. Travel Itinerary Management Tools

Travel Itinerary Management Tools

Managing travel itineraries can be challenging, especially when employees have multiple trips and complex schedules. Travel itinerary management tools help businesses organize and manage travel itineraries for their employees.

These tools allow companies to create, share, and update itineraries, including flights, hotels, meetings, and other activities, in one centralized platform. This ensures that employees have all the necessary information at their fingertips, making their travel experience smoother and more organized.

9. Travel Expense Tracking Tools

Tracking and managing travel expenses is a crucial corporate travel tool for businesses to control costs and ensure compliance with travel policies. Travel expense tracking tools help companies monitor and analyze travel expenses in real-time.

These tools automate the expense tracking process, enabling employees to capture expenses on the go and categorize them according to travel policies. This not only saves time but also helps businesses identify cost-saving opportunities and improve expense control.

10. Travel Loyalty Programs

Travel Loyalty Programs

Travel loyalty programs can benefit both businesses and employees. By enrolling in airline and hotel loyalty programs, businesses can earn points, receive exclusive discounts, and access premium services. Employees can also enjoy personal benefits like room upgrades and priority boarding. Travel loyalty programs help businesses save money on travel expenses and enhance employee satisfaction.

Popular travel loyalty programs include airline programs like United MileagePlus and hotel programs like Marriott Bonvoy. Businesses need to encourage employees to enroll in these programs and utilize the benefits offered.

Final Thoughts

Corporate travel can be made more efficient and organized with the help of these essential travel tools and services. From travel management platforms to collaboration tools, expense management solutions, and travel insurance, these tools cater to various aspects of corporate travel.

By leveraging such a corporate travel agency, businesses can optimize their corporate travel program, provide a seamless travel experience to employees, and ensure the success of their business ventures around the world. So, that’s all about it! Keep following us for more such content and do share your comments below.

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Ankita Tripathy loves to write about food and the Hallyu Wave in particular. During her free time, she enjoys looking at the sky or reading books while sipping a cup of hot coffee. Her favourite niches are food, music, lifestyle, travel, and Korean Pop music and drama.

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Also, the market was decked out with colorful lanterns.  Furthermore, the area was bustling with more than 250 stalls set up side by side. However, despite the presence of so many vendors and buyers, the Night Market was peaceful and respectful. I was amazed to see how they did it!  Another thing that struck me was that most of the stalls sold local, handmade items. I found the vendors very passionate about preserving their traditions and building their livelihood based on them.  I also learned that many vendors here are from the Hmong group.  History Of the Night Market: From Candlelight To Culture Usually, the origin of the Luang Prabang Night Market is said to be in the 1990s. However, it has a strong connection with the Vietnam War.  After the Vietnam War, the displaced Hmong community started making and selling handicrafts for a livelihood. Over time, it evolved into a nightly cultural showcase, attracting travelers from around the world. 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Handicrafts • Handmade and naturally-dyed scarves and tapestries• Sustainable and stylish bamboo straws and eco-bags• Silver jewelry with tribal motifs and intricate designsUnique Finds • Recycled bomb metal crafts made from war scrap metal• Lao Lao whisky bottles infused with snakes or scorpions• Hand-painted masks and bookmarksTextiles• Lightweight and colorful elephant pants• Tapa cloth made from Mulberry silk  Where To Buy Souvenirs & Artisan Crafts At the Luang Prabang Night Market? The main Night Market, stretching from the Tourism Office to the Royal Palace Museum, is the epicenter of the shopping experience. The main market stretch on the Sisavangvong Road has many stalls where artisans actively weave and carve.  1. Silver Jewelry Shop At Night Market  Don’t miss these stalls, and here the products sold are the most authentic. At one such stall, I met Chansy, a Lao Silver Jewelry Artisan, who was engrossed in making bracelets.  I liked something at her stall and I asked her if she uses a machine or not! She said,  “Silver work is delicate, but it connects me to my grandmother. Every bracelet is handmade. No machines. Sometimes visitors don’t realize the hours of work behind it.”  Chansy also had earrings and rings in her stall, and she added that coping with the demands of customers who do not want to wait and pay the right money was a challenge for her.  2. Eco-Friendly Bamboo & Recycled Crafts "I use bamboo and recycled materials because I want our children to have a clean future. 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Indigo-Dyed Fabric I have mostly seen women vendors at the stalls of indigo-dyed fabric in the Luang Prabang Night Market. Also, these women are from hill tribes, and they are really passionate about preserving their heritage.  You will get beautiful and sustainable cotton scarves at these stalls, and the tribal-style wraps and bags are quite stylish.  6. Artisan Alley Beside Indigo Café This lane is quieter, and some of the items here are cheaper than the stalls at the main stretch of the Night Market. It may be so as fewer tourists visit here.  I collected some miniature masks and wood-carved souvenirs from here.  7. Specialty Artisan Shops Nearby You will find some especially artisan and boutique shops near the Night Market. These are not technically a part of the Night Market, but they also have brilliant handicrafts and local artisan products.  Artisan ShopsSpecialtyMapsGarden of EdenHandmade Artisan JewelryClick HereNaga Creations Art JewelryLao art and jewelryClick HereKhinThong Lao SilkGarments and luxury silk scarvesClick Here Where To Eat: Street Food & Local Restaurants At Luang Prabang Night Market  The Night Market is a must-visit if you are on a Luang Prabang food tour. Don’t forget to try the following items at the market food stalls.  Grilled chicken skewers Sticky rice with mango Coconut pancakes Papaya salad with chili & lime Furthermore, if you are a vegetarian or vegan, you can visit the Buffet Alley near the Luang Prabang Night Market. Here, you will find diverse options at affordable prices.  You will get spring rolls, noodles, and curries here. The cost for the same will be around 15,000 LAK.  Restaurants Near The Luang Prabang Night Market Once you are done exploring the street food at the Luang Prabang Night Market, you can visit any of the restaurants nearby.  RestaurantsSpecialtyGoogle MapBlue LagoonUpscale Lao-European fusionClick HereCoconut GardenLocal Dishes with a Modern TwistClick HereIndigo CaféRooftop views and cocktailsClick Here Luang Prabang Night Market Insider Tips  Check out the table below for the best time to visit the Night Market, bargaining tips, and safety tips.  The Best Time to Visit the Luang Prabang Night Market• Visit between 5 PM and 7 PM for fewer crowds and better lighting for photos.• Visit after 9 PM to get the best deals from the vendors. Bargaining Tips• Start 20–30% below the asking price• Be polite and smileSafety Tips• Keep cash in a money belt.• Watch your step as there can be uneven pavement and cables.  Plan a visit to the Night Market after a hike to Mount Phousi. Thus, you will have an amazing sunset to market experience.  Ethical Shopping: Supporting Local Women & Sustainable Crafts Choose handmade products to support local artisans whose livelihoods depend on the heritage art or craft they are pursuing.  Talk to the vendors and try to figure out the story behind their art and craft.  Support stalls run by cooperatives and avoid buying mass-produced products from China or Thailand.  Avoid buying ivory trinkets and any products made from endangered animals.  Is The Luang Prabang Night Market Accesible For Seniors Or Visitors With Special Needs?  No, I did not find the Luang Prabang Night Market to be an accessible place for the people concerned. In many cases, the pavements are uneven, and there are cables scattered here and there.  Also, the wheelchair facilities are limited in the market, and maneuvering them can be a challenge, considering the market space remains crowded.  Furthermore, there are very few in the Night Market. So, you can bring a foldable stool if you need to sit and rest while exploring the market.  Seasonal Highlights & Festival Nights The Luang Prabang Night Market gets specially decked up during festivals such as the Lunar New Year, Pi Mai Lao (Lao New Year), and Naga Fireball Festival. Lanterns, dragon dances, the display of special crafts, and live music performances bring the market alive.  How To Be A Responsible Shopper At Luang Prabang Night Market?  See, I come from a place where many markets are developed around the art and craft of indigenous people. So, the Luang Prabang Night Market, with most vendors from the hills or the Hmong community, felt familiar.  Also, if you must understand that these people are preserving the cultural heritage and some art forms that go back centuries, furthermore, their livelihood depends on selling these crafts.  So, you have to be respectful toward them when bargaining. Gently ask whether they agree with the price you offered. If not, move to the next stall. Collecting handicrafts from the local artisans is a process of cultural exchange.  Moreover, carry a reusable and eco-friendly bag for carrying the essential items procured at the Luang Prabang Night Market. Thus, you will be able to avoid the use of plastic bags and leaving waste at the market.  Luang Prabang Night Market: A Checklist To Avoid Scams  My local guide accompanied me through the Night Market like a shadow. So, I did not have to worry about the scams and frauds. However, he kept me alert about the possible scams.  1. Fake “Handicraft Certificates” Many vendors display false certificates claiming a product's authenticity. There have been many instances where a vendor has labelled a mass-produced synthetic product as rich silk.  So, ask vendors about the product's origin and look for signs of actual handcrafting.  2. Overpricing For Tourists Many vendors often charge inflated prices for souvenirs and food. Some also sell Chinese or Thai products as local handicrafts.  Get a local guide or explore the stalls and compare the prices before buying a particular handicraft product.  3. Fake Charity Collectors Individuals may approach tourists claiming to collect donations for local schools or temples. These are often unverified and unaffiliated with any real organization. So, only donate through registered NGOs, official channels, or you can get in touch with the temple authorities.  4. Gemstone & Jewelry Scams If you are buying jewelry with precious stones, choose the boutique shops or the reputed sellers, who will provide you with a certificate of authenticity.  5. ATM Dispensing Issues ATMs here dispense large notes, or you may also find local ATMs occupied or running out of cash. Also, when you carry large notes, the vendors may refuse to give you change.  So, always carry cash and small coins when exploring and buying something from the Night Market.  6. Low-Quality Food & Hygiene Concerns Not every food stall at the market is safe. Also, you cannot try every seafood you come across. Many travelers complain about upset stomach or allergic reactions. Also, the local rice whisky, infused with snake or scorpion, contains many highly toxic elements.  The best thing is to eat at the stalls where locals visit. The Luang Prabang Night Market Of Your Dreams! The Luang Prabang Night Market is much more than a shopping experience. Exploring the market is like knowing the true soul of the country.  Every corner of the market tells a story. The local crafts and art present local traditions in the most interactive way. On the other hand, vendors who make a living from them have stories about how they want to keep the tradition alive while supporting their families.  In addition, the women vendors are the soul of these Night Markets, and they are the boss ladies, nurturing their art and skills, earning bread for the family, and spreading awareness about the heritage and sustainable practices.  So, follow the Luang Prabang Night Market tips as I have shared here, and read the stories of local vendors I have met to have the right heads up before the market visit.  Luang Prabang Night Market Tips: Frequently Asked Questions (FAQs) Here are the frequently asked questions and answers about the Luang Prabang Market tips. 1. Is The Luang Prabang Market Open Every Day? Yes, the Luang Prabang Night Market is open every day. The market remains open from 5 PM to 11 PM. 5 PM to 7 PM is the best time to avoid the crowd, enjoy the lights, and take photos. On the other hand, 9-11 PM is the ideal time to get the best discounts.  2. Can I Use Credit Cards At The Luang Prabang Night Market? No, you cannot use credit cards at the Luang Prabang Night Market. There are ATMs near the market.However, ATMs often only accept big notes, and scams are common when exchanging them for change. So, be prepared and carry small notes when visiting the Luang Prabang Night Market.  3. Is Luang Prabang Night Market Safe For Solo Travelers? Yes, the Luang Prabang Night Market is safe for solo travelers and women. The market remains well-lit, and most of the vendors are women. Furthermore, the crime rate in Luang Prabang is pretty low. However, the market area remains crowded, and that can always lead to petty crimes. So, carry your essentials in a money belt and dress modestly to avoid garnering attention unnecessarily.  4. Are Prices Fixed At The Luang Prabang Night Market? No, prices are not fixed at the Luang Prabang Night Market. In fact, bargaining is customary at the Night Market. If you want the best prices, visit the market after 9 PM. The vendors then offer cheap prices as they are in a hurry to close the shops.  5. Can I Take Photos At The Luang Prabang Night Market? Yes, you can take photos at the Luang Prabang Night Market. However, you have to ask and seek permission before taking the photos. As Nou, a stallowner, was saying, “They click our pictures without our permission and post them everywhere. We would be happy to be in their photos, as we know it is like representing our culture. But we also don’t want stereotypes.”